Condition of Rental Property Checklist 2014 free printable template

Condition of Rental Property Checklist Instructions Tenant s complete s this checklist within three days of moving in and tenant s and landlord or manager review property and completed checklist together and mutually agree on the condition of the property upon move-in by signing this form. Each party keeps a copy of signed checklist. Tenant s and landlord or manager uses the move-in checklist during the pre-move out inspection and again when determining if any of the tenant s deposit will be...

How to fill out Condition of Rental Property Checklist

How to fill out Condition of Rental Property Checklist

1. Start with the property address at the top of the checklist.
2. List all rooms and common areas, such as living room, kitchen, bathrooms, and hallways.
3. For each room, note the condition of walls, floors, ceilings, and fixtures.
4. Check appliances for functionality and cleanliness, recording any issues.
5. Inspect windows and doors for damages and ensure they open and close properly.
6. Note the condition of the plumbing, including sinks, toilets, and showers.
7. Assess heating and cooling systems, documenting any concerns.
8. Take photos of significant damage or issues as visual evidence.
9. Ensure both the landlord and tenant sign the checklist after completion.

Who needs Condition of Rental Property Checklist?

1. Landlords to document the state of the property before rental.
2. Tenants to have a record of the property's condition upon move-in.
3. Property managers to maintain accountability and transparency.
4. Insurance companies in case of claims related to property damage.

• Who Needs Condition of Rental Property Checklist?
• What is Condition of Rental Property Checklist for?
• Is Condition of Rental Property Checklist Accompanied by Other Forms?
• • When is Condition of Rental Property Checklist due?
  • How Do I Fill out Condition of Rental Property Checklist
  • Where Do I Send Condition of Rental Property Checklist?

Who Needs Condition of Rental Property Checklist?

Condition of rental property or simply put property checklist is a document necessary to rent an apartment. Both a landlord and a tenant must have it. Initially a landlord creates this checklist describing all the rental units. The tenant then fills it out.  

What is Condition of Rental Property Checklist for?

With property checklist, a landlord can evaluate the condition of the property before the tenant moves out. This allows a landlord to define if the tenant has damaged any of the property items. Such examination is better be done together with a tenant. A landlord may walk through the apartment with a tenant examining property. If a landlord notices property that was damaged during the tenant’s stay, a tenant should put their signature to acknowledge the damage. In this case, tenant’s signature is very important, cause landlord may use it as an evidence if a tenant tries to claim the opposite.

Is Condition of Rental Property Checklist Accompanied by Other Forms?

Property checklist is designed in such a way, so a landlord can collect complete information about condition of property. Thus, property checklist doesn’t require additional documents.

When is Condition of Rental Property Checklist due?

A tenant should fill out property checklist three days before moving in and a day or two before moving out.  

How Do I Fill out Condition of Rental Property Checklist

Although the form is long consisting of four pages, it’s rather easy to outsides, uses property items included in every room and their condition, a tenant should enter their name and put signatures that prove the condition of the items at the moment of inspection.

Where Do I Send Condition of Rental Property Checklist?

The document is made in two copies. A tenant and a landlord keep these copies until a tenant moves out.

Instructions and Help about Condition of Rental Property Checklist

Hi my name is Candace Fisher Plane, and I'm a housing and environmental design specialist with the University of Missouri Extension any time you're moving into a new apartment is important to perform a thorough inspection of the apartment with your landlord present before you move into the unit a rental inspection checklist should be filled out and signed by both you and your landlord a copy of the rental inspection checklist can be found at our website the rental condition checklist will give you a chance to move room-by-room through your apartment and note the specific conditions of each room before you move into the unit any damages noted before you move in can then be compared to the condition of the unit when you move out of the apartment you may want your landlord to fix some damages that you note on the checklist before you move in for example if there's like a small hole in the wall you may want them to patch that before you move into the apartment other conditions can just be noted on the checklist for example if there are scuffs on the painting or if there's a stain on the carpet that should just be noted on the checklist so that you are not held responsible for those damages so as you walk into the unit you should first take a look at the front door what does the overall condition of the door look like does it look like there are any damages and then go ahead and take a look at the doorknob in the lock do the lock in the knob seem like they're secure make sure they're not coming loose from the door go ahead and open and shut the door make sure the door shuts securely also make sure it's not sticking when you open and close it go ahead, and you can turn the lock on the knob make sure that's lock blocking properly you want to make sure that all of your locks are working properly on your front door because this relates directly to the security of your unit on the outside there's a spot for a key you should have the key with you put the key in the lock and make sure that your key is working properly go ahead and look at the condition of the inside of the door as you can see on this one it looks like the knob is a little loose, so that's something that you should discuss with your landlord note the condition on the checklist maybe take a picture of it is looks like this apartment was just freshly painted, so there aren't any holes in the walls from pictures posters artwork or mirrors but if there is if that's something that you should know on the checklist so take a look at the flooring in the living room and throughout the entire unit what kind of materials are proposed in the floor and what kind of condition is it in so is the floor made of hardwood laminate carpet tile vinyl in this room they have carpet and so you want to look at the overall condition of the carpet does it look like in general that it's clean can you see any stains on the carpet are there any spots that are worn that for that are torn or that are coming loose if there...

People Also Ask about

What if damages exceed security deposit California?

Consider Small Claims Court If your demand letter for damages (or unpaid rent) exceeding the security deposit is a success, you will receive the money owed to you.

How do I write a letter to a tenant for repairs?

A letter from the landlord to the tenant for repairs should include: Date. Landlord or property manager name. Property address. Amount of security deposit being withheld. Description of damages and cost of repairs. Indication of security deposit balance being returned and how paid.

How much can a landlord charge for cleaning in California?

(4) The landlord need not comply with paragraph (2) or (3) if either of the following applies: (A) The deductions for repairs and cleaning together do not exceed one hundred twenty-five dollars ($125).

Can a landlord charge more than security deposit for damages California?

California state law indicates that a landlord can be charged up to three times the deposit as a fine for illegally withholding money from former tenants for labor and repairs. Protect yourself by making the labor rate completely reasonable if were to ever be reviewed by a judge.

What is the most a landlord can charge for damages?

Most states don't impose a limit on how much a landlord can charge for damages, but you should be able to justify the expense of making repairs. Landlords can't charge for normal wear and tear, such as thin spots in carpeting near the front door that appear after five years.

Can landlords charge for cleaning 2022?

In general; if an independent clerk describes the property as “clean” then the landlord can't claim back any costs for further cleaning. If the clerk describes the property as “not clean” then the landlord can claim for the cost of the professional cleaning to that room, carpet or item.

Can a landlord make you pay for cleaning?

Your landlord can still deduct from your deposit to cover the cleaning bill if the property is not cleaned to its level and can prove it, though. So, it's still important to clean the property thoroughly before you move out.

How do I tell my tenants apartment is dirty?

Step 1: Open the Dialogue with the Tenant. Have a conversation with the tenant to explain the options they have to clean up and the repercussions associated with noncompliance. Step 2: Follow up with Documentation, Proving that You have been Communicating. Step 3: Send a Formal Letter.

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What is Condition of Rental Property Checklist?

The Condition of Rental Property Checklist is a document that outlines the specific conditions and features of a rental property to ensure it meets safety, health, and legal standards before a tenant occupies it.

Who is required to file Condition of Rental Property Checklist?

Landlords or property managers are typically required to file the Condition of Rental Property Checklist before a new tenant moves in, to document the state of the property.

How to fill out Condition of Rental Property Checklist?

To fill out the Condition of Rental Property Checklist, carefully inspect each area of the property, note any damages or issues, and ensure all required fields regarding the property's condition, features, and amenities are included.

What is the purpose of Condition of Rental Property Checklist?

The purpose of the Condition of Rental Property Checklist is to provide a recorded agreement on the state of the property, to protect both the landlord and tenant, and to help identify any damages or issues at the time of move-in.

What information must be reported on Condition of Rental Property Checklist?

Information that must be reported includes the overall condition of rooms, any damage or repairs needed, functionalities of appliances, and safety features such as smoke detectors and carbon monoxide alarms.